Oxford University Geological Society Privacy Policy
This privacy policy will explain how our organisation uses the personal data we collect from you when you use our website and/or sign up to become an OUGS Member.
What data do we collect?
The Oxford University Geological Society collects the following data:
How do we collect your data?
You directly provide the Oxford University Geological Society with most of the data we collect. We collect data and process data when you:
The Oxford University Geological Society may also receive your data indirectly from the following sources:
How will we use your data?
The Oxford University Geological Society collects your data so that we can:
How do we store your data?
The Oxford University Geological Society securely stores your data a database accessible only to select Committee Members.
The Oxford University Geological Society will keep your personal identification information for 3 - 4 years (depending on the duration of your course). Once this time period has expired, we will delete your data.
The Oxford University Geological Society will then contact you about collecting your data once more to add to the Alumni database and, with your permission, securely store any data provided for 5 years after the completion of your degree in a database accessible only to select Committee Members.
Marketing
The Oxford University Geological Society would like to send you information about events, elections, surveys, stash orders etc. that we think you might be interested in, as well as similar information from our partner organisations:
If you have agreed to receive marketing, you may always opt out at a later date.
You have the right at any time to stop the Oxford University Geological Society from contacting you for marketing purposes.
If you no longer wish to be contacted for marketing purposes, please email 'I wish to opt out of receiving marketing emails' to the IT Rep here.
What are your data protection rights?
The Oxford University Geological Society would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
How do we use cookies?
The Oxford University Geological Society uses cookies in a range to improve your experience on our website by understanding how you use our website.
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy policies of other websites
The Oxford University Geological Society website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
The Oxford University Geological Society keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 24 July 2020.
How to contact us
If you have any questions about the Oxford University Geological Society’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us or email the IT Rep here.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that Our Company has not addressed your concern in a satisfactory manner, you may contact the Oxford University Data Protection Officer at the Information Commissioner’s Office.
Email: d[email protected]
Address
University Offices
Wellington Square
Oxford
OX1 2JD
What data do we collect?
The Oxford University Geological Society collects the following data:
- Personal identification information (name, email address, year group, college).
- Submitted photographs and videos.
- Information about OUGS Alumni career paths, feedback for the society and any other written information supplied through voluntary surveys.
How do we collect your data?
You directly provide the Oxford University Geological Society with most of the data we collect. We collect data and process data when you:
- Register to become a member or place an order for any of our stash.
- Voluntarily complete a survey or provide feedback on any of our social media pages, this website or via email.
- Use or view our website via your browser’s cookies.
- Register for an OUGS event.
The Oxford University Geological Society may also receive your data indirectly from the following sources:
- The Earths Science Department, University of Oxford
- The Oxford University Student Union
How will we use your data?
The Oxford University Geological Society collects your data so that we can:
- Maintain a record of your membership.
- Email you with information about upcoming events, elections, surveys, stash orders etc. that you might be interested in participating in.
- Offer you discounted ticket prices for various events.
- Provide information to future and current undergraduates about potential career options for Earth Science Alumni.
How do we store your data?
The Oxford University Geological Society securely stores your data a database accessible only to select Committee Members.
The Oxford University Geological Society will keep your personal identification information for 3 - 4 years (depending on the duration of your course). Once this time period has expired, we will delete your data.
The Oxford University Geological Society will then contact you about collecting your data once more to add to the Alumni database and, with your permission, securely store any data provided for 5 years after the completion of your degree in a database accessible only to select Committee Members.
Marketing
The Oxford University Geological Society would like to send you information about events, elections, surveys, stash orders etc. that we think you might be interested in, as well as similar information from our partner organisations:
- The Earth Sciences Department, University of Oxford
- Geology for Global Development
- Oxford Geology Group
- Society of Economic Geologists
If you have agreed to receive marketing, you may always opt out at a later date.
You have the right at any time to stop the Oxford University Geological Society from contacting you for marketing purposes.
If you no longer wish to be contacted for marketing purposes, please email 'I wish to opt out of receiving marketing emails' to the IT Rep here.
What are your data protection rights?
The Oxford University Geological Society would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request the Oxford University Geological Society for copies of your personal data. We may charge you a small fee for this service.
- The right to rectification – You have the right to request that the Oxford University Geological Society correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.
- The right to erasure – You have the right to request that the Oxford University Geological Society erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that the Oxford University Geological Society restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to the Oxford University Geological Society’s processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that the Oxford University Geological Society transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
How do we use cookies?
The Oxford University Geological Society uses cookies in a range to improve your experience on our website by understanding how you use our website.
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
- Functionality – the Oxford University Geological Society uses these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Advertising – the Oxford University Geological Society uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. We may also share online data collected through cookies with Weebly and any advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy policies of other websites
The Oxford University Geological Society website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Changes to our privacy policy
The Oxford University Geological Society keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 24 July 2020.
How to contact us
If you have any questions about the Oxford University Geological Society’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us or email the IT Rep here.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that Our Company has not addressed your concern in a satisfactory manner, you may contact the Oxford University Data Protection Officer at the Information Commissioner’s Office.
Email: d[email protected]
Address
University Offices
Wellington Square
Oxford
OX1 2JD
Copyright © 2020 Oxford University Geological Society
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